These terms were updated on the 19th March 2026.
(1) (a) We are Bray Tutoring Ltd, whose Trading address is at 4 Stewart Close, Fifield, SL6 2PD. We are a company registered in England and Wales, Company Registration number 16617156, whose Registered Office is at 4 Stewart Close, Fifield, SL6 2PD. We operate the website at www.braytutoring.com. Main E-mail address is info@braytutoring.com. We are not registered for VAT.
(b) These Tutor Terms supersede anything else and always apply unless we’ve agreed something else with you in writing. Together with the policies referred to in them, the Key Information Document and our Tutor Assignment Confirmation Email(s), they form our Agreement with you, the Tutor providing tuition services. The Tutor Assignment Confirmation Email confirms what tuition is required/agreed (when, how, price etc). By delivering tuition services under a confirmed assignment, you confirm your acceptance of these terms.
(2) You are the Tutor, operating as a business, whose details appear in the Key Information Document and in each accepted Tutor Assignment Confirmation Email. These documents, together with our Tutor Terms, form our Agreement with you.
(3) Contact: We will use the contact details provided in the Key Information Document or as on your TutorBird profile. Please ensure these are kept up to date.
(4) (a) We operate as an Employment Business according to mandatory regulations and legislation (Legislation) which applies to our business, including The Conduct of Employment Agencies and Employment Businesses Regulations 2003, as amended.
(b) You must read our Working Together Policy which forms part of these, our Tutor Terms. This policy explains what information we collect and provide and explains how we, as a business, work to comply with our legal obligations.
(c) If you have any queries whatsoever relating to us, this agreement or any aspect of our business, including how we operate please email info@braytutoring.com.
1(a) We organise for Tutors operating as independent businesses, to ultimately provide tuition to Clients, based on the Client’s requirements and information we collect (see our Working Together Policy). A Client is a person or organisation who requires tuition services either for themselves or for someone they are responsible for. As an Employment Business we arrange Tutors and provide a support service.
(b) When a Client wants a Tutor to provide tuition services, the approved Tutor matching the Client’s requirements is offered a Tutor Assignment. The Tutor then decides whether or not they wish to accept that Tutor Assignment. The Client pays fees which include our Tutor Business fees (for arranging tuition) and the Tutor’s fees (for providing tuition). Please also see section 2(2) .
(c) We operate using the TutorBird platform which provides a mechanism for Tutors to schedule sessions and Clients to access them online, using your virtual lesson link.
(d) No mutuality of obligation – We are not obliged to offer, and you are not obliged to accept, any Tutor Assignment. For the avoidance of doubt, we both agree and intend that we do not create any mutuality of obligation at any time.
(2) (a) As an Employment Business we provide both you and the Client with the relevant information. We help organise tuition sessions and assist you both you with sharing additional information, such as progress reports and rescheduling (see our Rescheduling and Attendance Policy)
(b) As an Employment Business we will deal with collection of payments of fees from Clients and we will pay you directly – please see section 3(1) for details of this.
(3) Providing Training (a) One-to-one Online Sessions – Most of our tutoring is online using an online platform. You will need to provide us with a virtual lesson link e.g. a Zoom meeting room or a recurring Google Meet link that can be used for your sessions and will last the duration of the session without interruption. This will then be provided to clients to access the lessons via TutorBird.
(b) In person Sessions – in the event of in person tuition, the location will be confirmed to you in the Tutor Assignment Confirmation Email.
(c) Group Sessions are usually held online and the arrangements will be discussed with you ahead of commencement. Usually they will take place via the same link provided to clients for one-to-one lessons.
(d) Other than us providing you with a TutorBird account, you are responsible for all and any costs relating to attendance at tutoring sessions.
(4) (a) You confirm that you are a Tutor operating as an independent properly registered business within the United Kingdom and as such are responsible for any registration, completion of any forms and documentation and the payment of any tax, national insurance contributions and any similar Government or properly imposed taxes or liabilities for you or anyone who works for or with you (your representative), which may be payable as a result of any Fees or payments made to you under any Tutor Assignment. You agree to provide, as applicable, evidence of limited company incorporation or of trading as a business to us as we require and may request to meet our own obligations as a business.
(b) You understand that as an independent business, neither you, nor any representative, will be our worker/employee and will not be held out such, and will never be entitled to any rights or benefits whatsoever that workers/employees may have and that at all times you will keep us fully indemnified against all actions, claims, demands, assessments, liability, costs and expenses arising in respect of any allegation of your employment or, as applicable, those whom you employ or provide services to you.
(c) If you accept a Tutor Assignment (whether by confirming in writing or starting to provide the services), as an Employment Business, a contract for the tuition services detailed in that Tutor Assignment will be formed between us, subject to these Terms. You understand that there is no contract or agreement between us when you are not providing your services under an accepted Tutor Assignment.
(d) Neither these Terms nor any Tutor Assignment Confirmation Email form a contract between us and any individual person (whether or not they are your representative) and any obligations and liabilities as an employer will always be yours.
Unless we agree something different in writing, as an Employment Business
(1) Payment Basis: Payment for services you provide under an accepted Tutor Assignment will be paid in arrears for the Fees agreed within the relevant individual Tutor Assignment.
(2) Payroll Process: You are not required to submit invoices. Payment will be calculated using Bray Tutoring Ltd’s payroll function within TutorBird. On or around the 3rd day of each calendar month, Bray Tutoring Ltd will generate a payroll calculation for tuition services recorded in TutorBird as having taken place during the previous calendar month (1st to last day inclusive).
Only lessons that: (a) Are recorded in TutorBird, and (b) Have been properly marked as delivered/completed will be included in that payroll cycle. If lessons are not correctly recorded or marked as completed before payroll is generated, payment for those lessons may be delayed until the following payroll cycle. You are responsible for ensuring that your lesson records and agenda entries in TutorBird are accurate and up to date.
(3) VAT, Tax and Expenses
(a) You are responsible for determining your own tax and VAT status. If you are VAT registered, you must notify Bray Tutoring Ltd in writing and provide your VAT registration number. Where VAT is properly chargeable, the agreed Fee shall be deemed exclusive of VAT and VAT shall be payable in addition at the prevailing rate.
(b) Expenses will only be paid where: (i) They have been agreed in writing in advance in relation to a specific Tutor Assignment; and (ii) They are confirmed by Bray Tutoring Ltd for inclusion in payroll.
(c) Agreed expenses will be manually added to the relevant payroll cycle.
(d) No other expenses will be payable.
(4) Record Accuracy & Confirmation
By marking lessons as completed in TutorBird, you confirm that:
Bray Tutoring Ltd reserves the right to review, query, or amend lesson records where discrepancies arise.
(5) If a discrepancy arises in relation to a payroll calculation, we will raise queries directly with you within 7 days of the payroll report generation. We ask that any discrepancies are communicated to us within 7 days of the payroll report being provided to you. Bray Tutoring Ltd reserves the right to adjust the amount payable in the next payroll cycle; and/or in so far as the Legislation allows, we reserve the right to withhold payment of any amount in dispute until that dispute has been resolved to our satisfaction.
(6) Payment will usually be made within 30 days of the relevant payroll generation date by direct bank transfer. In accordance with applicable legislation, you will be paid for tuition services properly delivered and recorded, irrespective of whether Bray Tutoring Ltd has received payment from the Client.
(1) You agree to provide tuition services in a professional and proper manner with reasonable care and skill. You confirm that you:
(a) Hold the relevant qualifications and expertise to provide the Tuition services and that you
(i) will provide us with a current and valid Enhanced Disclosure and Barring Services, and, where relevant, an Oversea Record Certificate (relating to any periods where you have worked outside the UK) and all the additional the information required in section 2 and 3 of our Working Together Policy or as required by Legislation and
(ii) will hold a current and valid Enhanced Disclosure and Barring Services at any time you are providing tuition services under a Tutor assignment and
(b) Will not accept a Tutor Assignment if you cannot provide the services it requires and
(c) Will abide by any legislation, regulations and best practice which apply to tuition services you provide. In particular, you agree to adhere to the professional Code of Practice as outlined by The Tutors’ Association and The Bray Tutoring Standard to ensure that safeguarding is of paramount importance and
(d) Will not engage in any conduct which may be detrimental to our interests or that of any Client.
(2) Unless otherwise agreed in writing, you must provide any equipment required to perform the services at your own expense and maintain it accordingly.
(3) You agree to co-operate with any reasonable request made within the scope of tuition but you decide how best tuition is provided and will have autonomy over your teaching. We will not attempt to exercise direction, control or supervision over you.
(4) You agree to
(a) make initial contact with a Client within 24 hours of accepting a Tutor Assignment.
(b) keep us informed about when tuition sessions take place and other relevant details via TutorBird and completing all the relevant details required.
(c) You agree to adhere to our Rescheduling and Attendance Policy.
(d) To adhere to the Tutor Responsibilities in Section 3 of the Client Business Terms – Tutor Responsibilities
(5) You will keep reasonable, proper and sufficiently detailed records relating to the tuition services and will promptly and reasonably provide them to both us and any relevant Client via TutorBird.
(6) As an independent business you agree to keep us indemnified and hold us harmless against all actions, claims, demands, settlements, liability costs and expenses arising out of or in connection with any breach of our agreement or any Tutor Assignment by you.
(7)(a) Once you accept a Tutor Assignment, in consideration of us paying you the Fees, you will provide the services detailed in each accepted Tutor Assignment. As an independent business you can provide a substitute tutor but should consider your student’s requirements. In addition:
(i) You must notify Bray Tutoring Ltd in advance and obtain prior written approval before any substitute delivers services under a Tutor Assignment.
(ii) Any proposed substitute must meet Bray Tutoring Ltd’s safer recruitment and safeguarding requirements, including (where applicable) appropriate DBS clearance, identity verification, references, and right to work checks.
(iii) No substitute may begin delivering services until Bray Tutoring Ltd confirms in writing that safeguarding checks have been satisfactorily completed.
(iv) You remain responsible for ensuring that any approved substitute complies with the Tutor Terms, safeguarding policies, confidentiality obligations, and professional standards applicable to the assignment.
(b) You agree that you will always be solely liable for any services you provide (including, but not limited to, services provided by your representative or substitute) and will fully indemnify us – see section 4(6).
(c) You understand HMRC off-payroll working rules (IR35) including the HMRC guidance, Income Tax (Earnings and Pensions) Act 2003, and the Social Security Contributions (Intermediaries) Regulations 2000, and agree, where applicable, you will work with us to comply with the law.
(8) You understand that we have contracts with Clients to whom you may be providing services and we assist you with any contractual dealings, such as rescheduling sessions.
(9) Complaints (a) You agree to always co-operate with us to deal with any complaints and will provide information and documents to us as and when reasonably required.
(b) Where any incident occurs which you reasonably anticipate is likely to be the subject of a complaint or any Client raises any complaint directly with you, then you agree to email us at info@braytutoring.com with full details within 1 working day of you becoming aware of the issue/complaint.
(c) We will deal with all and any complaints in a reasonable and fair way and according to our Complaints Policy. Our decision will be a final decision. We advise you of any complaints which affect you no later than 7 days from the date we become aware of that complaint.
(10) Confidentiality and Data Protection – (a) Unless required by law, you agree to keep all information relating to any Client and/or Tutor Assignment confidential and only use it to provide tuition services to that relevant Client.
(b) You will at all times comply with the Data Protection law which is current and valid in the UK at the time you provide your services. This includes but is not limited to your obligations regarding any individual who assists and represents you to provide your services, use, sharing, storage, assessment, audit and monitoring, data breaches, data protection, removal and return of data.
(11) Unless we agree otherwise on a Tutor Assignment Confirmation Email, during the term of each and every Tutor Assignment, we strongly recommend that you, at your own expense, maintain current and valid Indemnity Insurance, Public Liability Insurance (if tutoring in person) and any other such insurances, including those as required by any applicable law and as appropriate in respect of your obligations under any Tutor Assignment, with an insurance company of repute. Such insurances will include, but not be limited to, loss or damage as a result of the services, loss or damage to person, property, equipment or plant and materials and third party liability. The indemnity limit for each and every claim shall be not less than £1,000,000 and you agree to provide us with evidence of such insurance if we reasonably request it.
As a Tutor you agree to our Rescheduling and Attendance Policy on the basis that it makes it easier for you, the Client and for us to all be clear about rescheduling and attendance.
Without prejudice to any other rights,
(1) You can end our agreement by giving us one month’s written notice.
(2) We can end a Tutor Assignment by giving you 14 days written notice.
(3) We both agree to work together to ensure a smooth transition to any Tutor Assignment.
(1) Any rights in this agreement are for your sole benefit and can’t be shared or transferred in any way.
(2) No partnership – You agree that nothing in our Agreement will be deemed to create any partnership, joint venture or other agency relationship between us.
(3) Notices: Notices must be sent to the email and/or postal addresses provided in the Tutor Assignment Confirmation Email unless we write to with a change, or you email us at info@braytutoring.com. Notices are deemed to be received when sent by :
(a) Email – on the Working Day any Monday To Friday from 9am to 5pm GMT but excluding any public holiday in England) on which they were sent, provided the sender has a valid successful delivery receipt.
(b) Post – using any tracked service – on the date that the relevant postal service obtains a record of receipt from or on behalf of the addressee.
(4) Force Majeure – Neither of us will be liable for any delay or failure to perform any of our obligations if the delay or failure results from events or circumstances outside our reasonable control including, but not limited to, acts of God, pandemic, accidents, war, fire, strikes, communications failure (including telecommunications or computer), breakdown of plant or machinery or shortage or unavailability of raw materials from a natural source of supply, and are entitled to a reasonable extension of our obligations.
(5) Waiver: Nothing in our Agreement will stop us from enforcing any of our rights in the future.
(6) Invalidity: Each section (clause) or any part at all of our Agreement is to be regarded as independent of the others. This means that if any clause or any part at all of our Agreement is found to be unenforceable or invalid, it will be treated as being cut out (severed) and will not affect the enforceability or validity of the rest of our Agreement.
(7) Governing Law: Our Agreement will be interpreted, construed and enforced in accordance with English law and will be subject to the exclusive power (jurisdiction) of the English Courts.